Raise of Issue:

More and more companies feel the important of knowledge in today's knowledge economy. But how to effectively accumulate knowledge, manage knowledge and share knowledge inside the organization? How to make the knowledge create values for the business? Setup of a learning oriented organization has become a crucial factor for the business to keep the long-term core competitiveness.

Basic Frame:

e-Docs is an advanced and overall knowledge management system under the frame of Weaver Ecology. This module enables users to post, store, create or share documents at any time anywhere. And all documents can be searched out in web browser in accordance with individual user's security level. e-Docs creates customized portal for every individual user.

e-Docs streamlines the communications between inside and outside the company. Companies are able to build up different portals for different groups of users, such as particular portals for customers, resellers and suppliers.

The key benefit of e-Docs is its collaboration with other modules in the system. Every document in this module has strong connection with other related information, such as the author, related project, customer related to the document and orders related to the document. When a user works in the
e-Docs module, seven other modules are centered around it and eight modules form a dynamic information network with focus on documents.

The whole structure of e-Docs:

e-Docs is the information and knowledge management base of the e-cology solution. It provides you with the framework for a complete knowledge management system allowing you to post, store, and create documents and share information anywhere and anytime. All documents can be sought and retrieved via the web browser.
This document management system allows you to streamline internal and external communication: you can build public web sites, an intranet, and portals for your user groups. The combination of user-friendliness and flexibility makes this module suitable for all organizations, large and small.

All kinds information can be managed by e-Docs. The e-Docs can be integrated with office tools.

e-Docs serves many purposes:
Create, store and manage all types of documents
With e-Docs you can create any type of document, which is then digitally stored in a central database. Look at a few examples of Documents that can be stored:
(News) letters and other mail Brochures
PowerPoint presentations Scanned documents
Reports and analyses Product or Service information
Announcements Manuals
Contracts and policies Animations

Example: Setting up your company's Knowledge database

By e-Docs, you can manage all the documents by different catalogs and share the knowledge to employee by different roles.

An example of e-Docs:

You can control the visibility of the documents by the security levels you attach to them. This means that you can share information both within the company and externally at your discretion.
As you can imagine, documents can accumulated rapidly. In order to find them as easily and quickly as possible, the documents can be sought and retrieved with a powerful search engine via the web browser.

Share information
The strength of e-Docs is that you only have to enter information once providing you shared identical information with all users, either internally or externally. You only have to enter information once. You will no longer have multiple copies of various versions floating around on the hard disks of individual PCs and laptops: everybody has access to the most recent version. This will simplify cooperation among your employees and with your target markets, improve your company抯 efficiency, and speed up decision making.
· How to management all dept's information and how to publish internal news and approve Internal documents? The following workflow is a example of news publish or report approve

· How to manage info's workflow?
With e-workflow, e-Docs can realized a great OA system and every docs will be linked with project, clients, employee and Items
Create links to customers, project, employees and other documents
The strength of the e-cology suite is the integration of apparently separate entities such as administration, customers, products, human resources and information. Within e-Docs you can create links with one click of the mouse between, for example, a product information document and the customer file (in E-CRM). Via the Customer Portal the customer has access to all his relevant data: invoices, technical information, service reports, etc.

Maintain a memo board and discussion forums
e-Docs makes an internal E-mail system or memo sheets redundant because all employees can communicate via e-Docs.

Suppose you wish to announce a management meeting.
All you have to do is create a document and post it to the appropriate section or on the internal web site. Contrary to E-mail, with which one person communicates with just one or any number of people, communication from many to many people is stimulated here, promoting a transparent organization in which the internal information supply is optimal. Furthermore, everyone can reply to the documents and reply to the replies, thus enhancing cooperation and knowledge sharing.

Build and maintain websites
Building web sites with e-Docs comes down to publishing documents that contain links: links to other documents, to your products and services, to your customer relationship administration and to external web sites. With just a few settings you can determine the appearance of the site and which documents should be posted there. With e-Docs you can even create more than one site, meaning that each target group has access to their own site. You don't need to be an Internet engineer or designer to develop your own web site, because e-Docs has all the features you need to easily create the web sites you want

e-Docs features:
Create, store and publish documents o Document reply function o Overview of documents and replies o Create and maintain web sites o Create web documents o Document links to various relevant data o Mail merge o Create templates o Advanced search features o Easy overview of reports and statistics o Customize your personal e-Docs view o ISO 9000 certification procedure

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